APRIL 8, 2010

The Palmer Lake Town Council meeting was called to order by Mayor Cressman at 7:00 p.m., April 8, 2010.

 Attendees:                   

Mayor Cressman

Trustees:                                                                                           

Bristol

Coleman - excused

Jack

McDonald

Stafford

Reynolds

Attorney:  Gaddis

Audience: 15

Pledge of Alliance:  Mayor Cressman

June Planning Commission Liaison – Trustee Stafford

July Planning Commission Liaison – Mayor Cressman

August Planning Commission Liaison – Trustee Coleman

Item #2:  Approval of Agenda:

Clerk Gray requested an Executive Session following the meeting for personnel.

Trustee McDonald made a motion to approve the agenda with the addition of an Executive Session, seconded by Trustee Stafford.  Motion carried unanimously.

Item #3:  Consent Items:

1. Approval of Minutes –March 11, 2010
2. Payment\Ratification of Bills – March 2010

Trustee Jack made a motion to approve the Consent Items as presented, Seconded by Trustee Bristol.  Motion carried unanimously.

Item #4:  Committee Reports

Mayor Cressman – Mayor’s Report

Happy to have been re-elected.

Trustee Bristol – Fire

Calls for the Month of March:

9 Medical

6 Fire

4 Traffic Accidents

2 Public Assists

8 Other- Gas leaks, Fire Alarms and Search and Rescue

Volunteer Hours totals 1,693.75 hours for the Month of March alone

Total Volunteer hours for the Quarter 3,766.5 hours given.

Total hours of training for the Quarter is 419 hours.

Bunker Gear being paid for by the FEMA Grant has been ordered. 

The Fire department ran a three day search and rescue that produced the body of Ryan Fentan. The Fire Department also attended the funeral services for Ryan. 

$525.00 was donated to the Fire Department from the Family of Meagan and Ryan Fentan.

Officers attending a Pipeline training put on by various Gas Companies through out the Colorado Region. 

Lt. Brown attended the ICS 300 class.

Firefighters who were in the Fire I academy finished Hazmat Operations.

Chief Ball was certified as a trainer for the National Registry of EMTs.  This will allow the EMTs to input training hours online for their re-certifications. 

Officers gathered for the production of the new department operations and protocols which have been given to the Town Attorney for review.

Inventory sheets are attached, (available upon request).  The station and storage trailer inventories will need to be re-done as many items have been moved around in the last month.  Those two inventories will be attached to next months report. 

REMINDERS:  ***Place house numbers so they are visible from the street.***

A discussion was held pertaining to a possible agreement between the Town of Palmer Lake Fire Department and Tri-Lakes\Monument Fire District.  A decision was made to hold a special meeting to discuss the finer points of the issue.  All trustees, fire members and the public will be welcome.

Chief Ball made a request on behalf of the fire and police department to purchase uniforms for the newly formed Honor Guard.  Approval can be given by the trustee if it is in the fire general fund budget.

Trustees Coleman and McDonald – Parks and EDC

We somewhere between 50-75 kids attended this year's Easter Egg Hunt. A huge thank you to Della, Mary and Travis Coleman and all of the wonderful volunteers.

The price of the Larkspur Bathroom is above the $22,000. we had set as a maximum. We are looking into the cost of building one of our own. For now we will keep the Porta Potties at the park.

Fire works committee is in the process of working on the ad bulletin.

Nikki and Gary attended the meeting at The Art Center.  They have a name for the festival this Sept. Palmer Lake Arts Fest “Art with Altitude”.  The Festival will be held the weekend of September 17.

Gary attended the meeting for the Chautauqua Group.

We are still working on the items for the MOU with EPC regarding the park.

Trustee Jack – Police

The budget is currently at 20.23% expenditures.  Chief Moreland and the officers are all doing a great job.

Trustee Stafford – Water

I was unable to attend the March 17 2010 meeting of the PPRWA. The next meeting will be 21 April 2010 at 8 AM.

I was unable to attend the Fountain Creek Watershed meeting 26 March 2010.  The next meeting will be held 1:00 PM 23 April 2010.

I met with the Awake the Lake Committee 5 April 2010. I updated them on our December Meeting with the State Water Engineers Office (Mr. Witte) and the legal expenses that we incurred on lake matters.

Larry Meyers, Awake the Lake asked that they be given any follow-up memos from Attorney Curtis.   It was not clear if the committee was willing to share in the current cost.

Trustee Reynolds – Roads

• Met with Contech concerning slope work on Brook St.
• Began street sign inventory
• Repaired snow plow motor
• Began research on restroom and informed Council of finds
• Met with business owner on Hwy 105 concerning drainage issue
• Updated Road Operations Memo from 2006 for Police & Fire Depts.
• Responded to other snow removal issues.
• Plowed and sanded - - 36” for March. – 103” this season
• Began grading some roads
• Pothole repair – used about 1 ton of patch.
• Equipment maintenance

Staff:  Clerk Gray

Clerk Gray requested permission to have a title search done on the land between Centennial Park and the existing businesses on Highway 105.  The original town plat map indicates that a portion of this land is platted as an alley.

Tim Wagner, Surveyor, found a stone monument along the property line behind Finder’s Keeper’s dating back to the original survey done in the 1800’s

Election results were read.

Mayor Cressman and Trustee McDonald will be returning, with Joe Polonsky and Dennis Stern having been elected.  All three retention issues passed, Excessive Revenue, Issue 1 the year 2012, Issue 2 for the year 2013 and Issue 3 for the years 2014 – 2017.

Item #5:  Transfer of Ownership – Business License – Stephen Darnell – LaZingara Restaurant. 

Trustee Jack made a motion to approve the transer of the Business License for LaZingara, Stephen Darnell, seconded by Trustee McDonald.  Motion carried unanimously.

Item #6:  Palmer Lake Sports Riders – Tim Tracey

Council asked for Mr. Tracey to return to the May meeting after they had an opportunity to review the existing contract.  Council explained that they are attempting to review all contracts.

Trustee Jack made a motion to table the Palmer Lake Sports Riders disucssion to the May meeting, seconded by Trustee McDonald.  motion carried unanimously.

Item #7:  Arbor Day Proclamation – Mayor Cressman

Mayor Cressman read the Arbor Day Proclamation inviting all the May 4^th celebration at the Palmer Lake Elementary School.  This is Palmer Lake’s 28^th year of being a Tree City USA committee.

Item #5:  Update – Ordinance 3 – 2010 Medical Marijuana Dispensary\Cultivation

Mayor Cressman expressed his opinion of not wanting to expose the businesses and citizens to additional crime and the possibility of over tasking our police department.

Attorney Gaddis stated the best approach is to have some regulations.

The forms are almost ready to be handed out to the potential applicants.

Trustee Jack made a motion to approve Ordinance 3 2010, creating, under Title 5, a new Chapter 30 for Medical Marijuana regulations, seconded by Trustee Reynolds.  Motion carried unanimously.

Item #8:  Public Input – None

Trustee Jack made a motion to move into Executive Session for the purpose of Personnel at 8:55  pm, seconded by Trustee Stafford.  Motion carried unanimously.

Trustee Jack made a motion to come out of Executive Session at 9:04 pm, seconded by Trustee Stafford.  Motion carried unanimously.

A Special Meeting will be held May 6, 2010, before the May 6^th workshop for the purpose of administering the Oath of Office to the newly elected and returning officials.

Tuesday, April 20^th, 6:00 pm, a Pot Luck Budget Workshop meeting will be held.  Public is invited.

Trustee Jack made a motion to adjourn at 9:05 pm, seconded by Trustee McDonald.  Motion carried unanimously.

Approved as written or amended this 13^th day of May, 2010.

John Cressman, Mayor                                                        Della Gray, Town Clerk

MARCH 11, 2010

The Palmer Lake Town Council meeting was called to order by Mayor Cressman at 7:00 p.m., March 11, 2010.

Attendees:                   

Mayor Cressman

Trustees:                                                                                          

 Bristol

Coleman

 Jack

 McDonald

Stafford - excused

Reynolds

 Attorney:  Gaddis

Audience: 8

Pledge of Alliance:  Mayor Cressman

May Planning Commission Liaison – Trustee McDonald

June Planning Commission Liaison – Trustee Stafford

July Planning Commission Liaison – Mayor Cressman

Item #2:  Approval of Agenda:

Trustee Jack made a motion to approve the agenda with the addition of 4b – Palmer Lake Sports Riders, seconded by Trustee McDonald.  Motion carried unanimously.

Item #3:  Consent Items:

1. Approval of Minutes –February 11
2. Payment\Ratification of Bills – February 2010

Trustee McDonald made a motion to approve the Consent Items as presented, Seconded by Trustee Jack.  Motion carried unanimously.

Item #4:  Committee Reports

Mayor Cressman – Mayor’s Report

Waiting to hear the progress on  Medical Marijuana Ordinance.

Trustee Bristol – Fire

Calls for the month of February:

9 Medicals

2 Traffic Accidents

1 Public Assist

6 Other (fire alarms and water main breaks)

Members provided 1,110.5 hours of volunteer time in February

The fire department received the FEMA grant for 5 new sets of bunker gear

The Thermal Imaging Camera has arrived and it will be installed in 2015 along with the gas detector

Hazmat Operations class has begun for those that were in the Firefighter I class

Officers will be attending ICS 300 and 400 courses

EMTs will be attending the Tactical Response class at Tri Lakes Monument Fire District’s Station 1

24 hour shift assignments have been created and implemented for responding members, the shifts are set up for every Saturday with a different Officer in charge of the shift

Shirts with a new design have been ordered

Several of the members will be taking their Driver Operators exam

Bids on new patches have been sent out

Training hours will be tracked monthly and reported quarterly

EMT education hours will now be tracked through the fire department with National

Registry to make it easier for the EMT’s to re-certify

The creation of new department protocols are underway and expected to be completed as a living document by the end of March

The fire department hosted the annual Steak and Poker night for all retired members of the fire department in which Assistant Chief Greg Lokken did the grilling

REMINDERS:  ***Place house numbers so they are visible from the street.***

A discussion regarding implementation of revised Policy and Procedures with the incorporation of Standard Operating Procedures was held.  A list of the P & P that are ready to be implemented will be given to board members and Attorney Gaddis before the April workshop to allow time to review the document.  The entire P & P and SOPs may take up to a year to implement giving the entire membership of the fire department the opportunity to acquire the necessary certification.

Trustees Coleman and McDonald – Parks and EDC

Winter fest was a pretty good success considering it got very cold in the afternoon.

The Easter egg hunt is fast approaching on the 3^rd of April.

The fireworks committee had a meeting at Sundance Lodge, Jan attended.

Gary and I both attended the Fall Festival of Fine Art meeting, we discussed a lot of things, it should be a fun filled weekend, Will keep everyone updated as we progress.

Trustee Coleman attended the Chautauqua meeting. They have a lot of activities planned.  We will periodically update.

The lease with El Paso County expired September 2009.  The Town and County are both willing to discuss the possibility of not renewing the lease.  If the lease is not renewed, County will be responsible for maintenance of the Santa Fe Trail and the land east of the trail, the parking lots, and major capital expenses pertaining to the restrooms.

The Town would take over the responsibility of all land and fixtures west of the Santa Fe Trail.  This would allow the town to receive revenue from the rental of the gazebo and what activities are allowed on the lake.

Clerk Gray was instructed to submit questions to the County regarding more in depth information of what maintenance has been required in the past.

Trustee Jack – Police

Crime:

A total of 22 Case Report numbers were used by PLPD Officers.  Reports were relatively minor, in nature, with no discernable crime pattern evident.   Arrests included DUI, along with both misdemeanor and felony warrant arrests.  All arrests accomplished without any use-of-force or other aggravated circumstances.   

Traffic:

• Two single-vehicle, property damage-only, hit and run traffic accidents were reported.  They were possibly weather-related.
• Officer T. Lenhard made a DUI arrest on 02/09 at 355 Highway 105.
• One minor injury traffic collision took place on 02/17 on Highway 105 near Rockbrook Lane.  The accident scene, however, blocked traffic on Highway 105 for over an hour.  Officer J. Deyoe handled the investigation, eventually citing both parties.
• Seven summonses were issued by PLPD Officers for a variety of offenses.

Dispatch Statistics:

El Paso County Sheriff’s Office (EPSO) Dispatch reported that PLPD Officers self-initiated, or responded to:

• 37 incidents, considered “high-risk”
• Two Priority 2 or “emergent” calls.
• Ten Priority 3 or “urgent” calls.
• 26 non-emergent calls.
• For a combined total of 75 calls for service/self-initiated activities.

The EPSO does not indicate how many calls for service were for areas outside of TOPL, where PLPD officers provided “cover” for EPSO Deputies/Monument PD or other L/E agencies; or “held the scene” before another agency responded to take over the call/investigation.

(Page four is attached – EPSO Dispatch Report)

Administrative & Training:

• One of our two in-car laptop computers has problems with the air-card receptor.  The item was mailed (w/insurance) back to General Dynamics for repair. 
• All three PLPD vehicles required oil changes, two of the vehicles were over 2000 miles overdue for their recommended oil changes.   Additionally, the Chevy Impala required extensive brake repair/parts replacement worth over $700. 
• Two candidates were selected from the January 30^th testing process and were given conditional offers of employment.  They are currently in backgrounds, undergoing medical, psych, and CVSA testing.  We hope to have them appointed in early March.
• Two members of the PLPD, Sgt. N. Tezak and Officer K. Carroll attended a DUI procedures class in Cañon City.
• Almost 50 applications were received for the civilian position of Police Records Technician.  Seven candidates were moved forward to a telephonic interview.  After those telephonic interviews, three candidates were selected for in-person interviews to take place in the first week of March. 
• Closed-circuit digital camera and recording system put back into service after many months inactive.  Our supplier located a $250 replacement previously-owned recording unit, rather than a new one for the list price of $1000.
• Collated and distributed results of December 2009’s Incoming Chief’s Survey wherein current and former members of the PLPD identified what they saw as the major needs, challenges, and previously unrecognized outstanding acts and contributions of the PLPD.
• Accepted the resignation of part-time Police Officer Kelly Carroll who resigned for personal reasons, effective February 25^th.

Revisions to PLPD building:

• Raked up, then was assisted by TOPL Public Works in the removal of, several months (perhaps years) of fallen pine needles and pine cones.  This layer of debris is known as the duff layer and is flammable.
• New temporary evidence locker (actually Monument PD surplus), placed into service, secured to wall and repainted.  This new evidence locker will allow on-duty officers to restrict their activities to the main floor of the police facility.  If they have any secured suspect(s) in-custody, they need not walk downstairs to temporarily store their evidence.

Chief’s Activities:

02/03 – Interviewed three of the four final candidates for the two sworn police officer positions.

02/04 – Attended TOPL Town Board meeting regarding medical marijuana (MMJ) issues.  Creation of task force to study implementation/adoption of TOPL rules and regulations in regards to MMJ to follow, with chief brought in, as-needed, to advise on public safety and MMJ dispensary/cultivation facility security issues.

02/05 – Met with final of four candidates for the two sworn police officer positions.  Made selections, contacting the third place and fourth place finishers first, and the top- finishers last, making conditional offers of employment. 

02/08 – Provided Court Security and monitored violator testimony and judicial comment testimony for personnel/training issues. 

02/11 – Attended Palmer Divide Public Safety Group Meeting at Monument PD, planning multi-agency critical-incident training exercise scheduled for mid-June.

02/12 – Meeting with Fourth Judicial District, District Attorney Dan May, at his office

02/16 – Toured and inspected the Pike’s Peak Community College Public Safety Training shooting ranges, seeking training and qualification alternatives to the US Air Force Academy which is still closed to police agencies.  Learned, later, that TOPL once maintained and used a shooting range above the TOPL Public Works yard – further investigation to follow.  

02/17 – Assisted with traffic accident investigation at Highway 105 at Rockbrook Lane, took numerous photos on behalf of both Palmer Lake Volunteer and Tri-Lakes Monument Fire Departments.

02/19 – Met with PLVFD Chief Shana Ball to discuss selecting of honor guard unit members with Monument Police and Tri-Lakes Fire Departments and a Palmer Lake mutual police and fire department recognition program.

02/21 through 02/26 – Along with Sgt. Tezak, conducted seven telephonic interviews with semi-finalists for the position of Civilian Police Records Technician.  

Seven days, total, spent on patrol as primary responding patrol officer for PLPD.

Trustee Stafford – Water (by Trustee McDonald)

I attended the 17 February 2010 meeting of the PPRWA at the Monument Town Hall. The next meeting will be in Woodmen Hills 17 March 2010 at 8 AM.

I attended the Fountain Creek Watershed meeting 26 February 2010 at the Fountain Town Hall.  The next meeting will be held 1:00 PM 26 March 2010 at the Pueblo County Courthouse.

Clerk Gray will contact Trustee Stafford regarding a monthly and year-to-date accounting of the Water Reserve Fund and the Loan Repayment Funds.

Clerk Gray asked permission to spend money from the water capital improvement fund to replace the handheld meter reader ($7,841) and a chlorine analyzer ($11,000).  Due to Trustee Stafford’s injury, Water Supervisor Orcutt had not contacted him at this time regarding these purchases.

trustee McDonald made a motion to approve the above expenditures continguent upon Trustee Stafford’s approval, seconded by Trustee Bristol.  Motion carried unanmiously.

Trustee Reynolds – Roads

• Held our Pre-Con meeting with Ideal Concrete for the SR2S grant. They hope to start as soon as it gets warmer.
• Applied for 2^nd round of “Stimulus monies.” More info as it becomes available.
• Numerous repairs this month. The Ford 550, both snowplows needed welding.
• Thanks to Steve Orcutt for the welding.
•  Dan Orcutt & I attended the annual Rocky Mountain Asphalt Conference

Staff:  Clerk Gray

Election process is on track.  Due to the timeframe of the election and the April regular meeting it is recommended that the new board be sworn into office at the May council meeting.

Financials – due to unforeseen difficulties – I am asking for another $1,500 to be funded on behalf of the police officer hiring from the NOC line item in General Fund.  In the event two additional physicals and physics need to be paid for.  The decision on this issue will be made after the executive session

Restroom – EOM February Conservation Trust  =  $44,000.  Larkspur has restrooms for sale ($8,000)  that were taken from the rest stop on I-25.  Staff would like to look into the cost of purchasing, moving and installing one at the northern end of Centennial Park.  The placement of a restroom in this area would be in keeping with the Park Master Plan.  Monument has purchased one and anticipate the total cost to be $30,000.  Staff was instructed to get more information regarding weight, water availability, sewer hook up versus a vault, etc.

Trustee Jack made a motion to approve an amount not to exceed $22,000 to purchase and install a restroom in Centennial Park, seconded by Trustee McDonald.  Motion carried unanimously.

Item #4b:  Palmer Lake Sports Riders

The annual renewal of their lease is due.  Council members have questions and are asking for the group to attend next month’s meeting.

Trustee Jack made a motion to table Item #4b to the April meeting, seconded by Trustee Bristol.  Motion carried unanimously.

Item #5:  Update – Ordinance 3 – 2010 Medical Marijuana Dispensary\Cultivation

The MM Task Force will meet Monday, March 15 to finalize the ordinance.  Once it has been finalized, it will be sent to Attorney Gaddis to review.  It is anticipated that ordinance will be ready for voting at the April meeting.

Item #6:  Discussion – Amending Chapter 3.04.050 Hotel Occupancy Tax

Two issues were discussed:  1)being able to assess a penalty as the State does with late payment of taxes.  Attorney Gaddis explained that this is an excise tax, not a sales tax.  He has done research into the issue and contacted CML.  There is no provision under State law to access a penalty.  The Town could place a lien, file the lien with the county and collect what is owed in 2011.

Item #7:  Public Input – None

Trustee Jack made a motion to move into Executive Session for the purpose of lgal advice\negotiations at 8:15  pm, seconded by Trustee McDonald.  Motion carried unanimously.

Trustee McDonald made a motion to come out of Executive Session at 8:29 pm, seconded by Trustee Jack.  Motion carried unanimously.

Pertaining to Item #6:

Trustee Jack made a motion to offer a counter proposal of $750 per month, plus current month, and whatever is received as a refund from the State is to be payable to the town within 30 days of receipt, seconded by Trustee McDonald.  Motion carried unanimously.

Clerk Gray was directed to draft a letter with the above motion.

Trustee McDonald made a motion to approve the request for an additional $1,500 from the General Fund NOC line item on behalf of the Police Department, seconded by Trustee Jack.  Motion carried unanimously.

Trustee Jack made a motion to adjourn at 8:34 pm, seconded by Trustee McDonald.  Motion carried unanimously.

Approved as written or amended this 8^th day of April, 2010.

John Cressman, Mayor                                                        Della Gray, Town Clerk

FEBRUARY 11, 2010

The Palmer Lake Town Council meeting was called to order by Mayor Cressman at 7:02 p.m., February 11, 2010.

Attendees:                   

Mayor Cressman

Trustees:                                                                                          

 Bristol

 Coleman

 Jack

 McDonald

 Stafford

Reynolds

 Attorney:  Gaddis

Audience: 27

Pledge of Alliance:  Mayor Cressman

April Planning Commission Liaison – Trustee Jack

May Planning Commission Liaison – Trustee McDonald

June Planning Commission Liaison – Trustee Stafford

Item #2:  Approval of Agenda:

Trustee Jack made a motion to approve the agenda with the addition of an executive session for personnel, seconded by Trustee McDonald.  Motion carried unanimously.

Item #3:  Consent Items:

1. Approval of Minutes –January 14, 2010
2. Approval of Minutes – January 21, 2010 Special Meeting
3. Payment\Ratification of Bills – Final December 2009
4. Payment\Ratification of Bills – January 2010
5. Business Licenses:  Yoga Pathway Studio

   Sattvic Stuff

   Tri-Lakes Nia

   American Legion Post 9-11 (The Depot Restaurant)

   Red Rudd – B & E Filling Station

Trustee McDonald made a motion to approve the Consent Items as presented, Seconded by Trustee Stafford.  Motion carried unanimously.

Item #4:  Committee Reports

Mayor Cressman – Mayor’s Report

The Medical Marijuana Task Force will be meeting the following Monday, February 15.

Trustee Bristol – Fire

*          Calls for the month; 9 medical, 3 fire and 1 CO2.

*          All Officers are required to be NIMS compliant with ICS 300 and 400 being

completed in March

*          Ryan Brown attended a table top training with El Paso County EMS that covered

      major disasters in small and large communities. 

*          Jane Garrabrant from the Palmer Lake Fire Association completed a grant for a    

      Polaris that will benefit the department greatly. 

*          Joe Polonsky from the Palmer Lake Fire Association completed a FEMA grant

that will help get the fire department get new bunker gear.

*          The fire department will be joining the Palmer Lake Police Department,       

Monument Police Department and Tri Lakes Fire Department in a mock mass casualty disaster put on at one of the schools in Monument.  This event will be held in June and involve a minimum of 150 patients, patrons and the media.  Meetings will be ongoing until the event which are being held at the Monument Police Station.  The Chief and both Captains are attending all meetings involving the event.   

*          Will Davis, Reilly Brickell and James Harris passed the Fire I exam and practicals

held at the Air Force Academy burn tower.

*          The MDC computers for the vehicles are up and running in the vehicles. 

*          New Inspection sheets and maintenance logs are now being implemented in the

station for all vehicles, and equipment. 

*          Pre-incident plans for all businesses, churches and the school are now being updated and installed in all the vehicles,

*          An inventory for all equipment and misc items in the department and storage has been done.  

*          New Incident Action Plans are being created for use during incidents.

*          Vicky Baker and Greg Lokken will have the new revised department protocols finished by the end of February.  Vicky is also working on specifications for member status with in the department. 

*          Elliot Link will be updating and reprogramming all the VHF radios for the department to make them compliant with El Paso County requirements of narrow band.  (Bob, Roads – asked to be included when this update takes place)

*          An additional mandatory medical training has been added for the last Thursday of each month. 

*          All Officers attended the Annual Chief’s Forum Dinner where pictures of our department events and trainings were displayed during a slide show.  The Officers were able to interact with other department officers and listened to an in-service from an ER physician.   

*          Volunteers provided 877 hours of volunteer time for the month of January with Lt. Jeremiah Carpenter putting in the most at 203 hours, James Harris at 117 hours and Will Davis at 103 hours.   

REMINDERS:  ***Place house numbers so they are visible from the street.***

Trustees Coleman and McDonald – Parks and EDC

Trustees McDonald and Coleman and Clerk Gray met with the committee that is presenting the upgrade to the Bill Crawford Memorial.  The presentation was impressive and they will be presenting their plans to council tonight.  The finish date has been moved to November, Veterans Day.  We are requiring a written agreement with the Sertoma for upkeep.

Trustee Jack – Police

Crime:

A total of 21 Case Report numbers were used by PLPD Officers.  Reports were mostly minor, in nature, but included one attempted burglary at The Depot restaurant.  Arrests included two for felony menacing, one for Domestic Violence, three arrests for outstanding misdemeanor warrants.

Traffic:

• No reported traffic collisions took place during the month of January 2010.
• One PLPD Officer assisted a Monument PD Officer on a DUI arrest in the Town of Monument.
• 18 Traffic Summonses were issued by PLPD Officers for a variety of offenses.

Dispatch Statistics:

El Paso County Sheriff’s Office (EPSO) Dispatch reported that PLPD Officers self-initiated, or responded to:

• 61 incidents, considered “high-risk”
• Two Priority 2 or “emergent” calls.
• Nine Priority 3 or “urgent” calls.
• 52 non-emergent calls.
• For a combined total of 124 calls for service/self-initiated activities.

Administrative & Training:

• Chief Shana Ball, or the Palmer Lake Volunteer Fire Department (PLVFD) issued to the PLPD; two older model, but still serviceable, Automatic External Defibrillators (AED’s). 

We are still filling shifts by using our part-time help, two new part-timers were added to PLPD: (1) Officer Kelly Carroll, a former EPSO Deputy most recently with Wells-Fargo Bank in Monument, and (2) Officer Ryan Koski, an active-duty Deputy with Teller County, CO.

• Testing, both written and oral interviews, to fill the two open full-time police officer position was conducted on January 30 at 9:00 am, with orals commencing at 12:30 pm.  19 candidates (out of 27 applicants) sat for the written exam.  Eight moved forward to orals, and four have been selected to move on to the chief’s interview, where two will be selected and moved toward final processing.

• Over 45 applications were received for the civilian position of Police Records Technician.  An application/resume review was conducted by Chief Moreland and Sergeant Tezak as an initial screening down process.  Seven candidates were moved forward to a telephonic interview.  After those telephonic interviews, three candidates will be selected for in-person interviews.     

Revisions to PLPD building:

• Window added to chief’s office door – anyone outside the closed door will have a visual of the chief’s desk and chair.
• Organized cabinets and cleaned up.
• Peep hole added to back door – allowing employees to check their surroundings prior to exiting building.

Chief’s Activities:

01/01 – Saw the New Year in by patrolling from 5 p.m. until 1 a.m. Made in-person visits to the two major alcohol servers in Palmer Lake.  Pleased to report that both of these locations provided rides home for intoxicated drivers.  No DUI arrests of traffic accidents reported in the TOPL.

01/04 – Provided Court Security and monitored violator testimony and judicial comment testimony for personnel/training issues. 

01/07 – Attended Palmer Divide Public Safety Group Meeting at Monument PD, planning multi-agency critical-incident training exercise scheduled for mid-June.

01/15 – Attended Arapahoe County D/A’s seminar on medical marijuana laws.  Submitted report to TOPL Board member/Police Commissioner Bryan Jack for consideration in regards to a request for a growing operation business license in town.

01/28 – Attended Palmer Divide Public Safety Group Meeting at Monument PD, planning multi-agency critical-incident training exercise scheduled for mid-June.

Created three Incident Command Post (ICP) “starter kits” with enlarged TOPL maps, ICP scripts, markers, etc.  Each vehicle is now equipped to start an ICP, whenever/wherever needed.

Eight days, total, spent on patrol as primary responding patrol officer for PLPD.

Chief Moreland is an exceptional and outstanding find.

Medical Marijuana Task Force has set a goal of having a draft for council and legal review by the workshop in March.

Trustee Stafford – Water (by Mayor Cressman)

I attended the 20 January meeting of the PPRWA at the Monument Town Hall. The next meeting will be in Monument 17 February 2010 at 8:30 AM.

Met with Tetra Tech, Mayor Cressman and Steve Orcutt regarding details on the filter plant layout.

The 22 Fountain Creek Watershed meeting was held on 22 January, 2010 at 1:00 PM in Fountain Town Hall. A presentation was made by Colorado Springs Utilities about the Southern Delivery System. The next meeting will be held  in the Fountain Town Hall 26 February 2010 1:00 PM.

Trustee Reynolds – Roads

1. The BIG NEWS is that after many months, on January 5^th, we let the Safe Routes to School (SR2S) grant to Ideal Concrete. We gave out 15 bid packets and had 7 companies bid. On January 27^th, we received the “Notice to Proceed” from CDOT. We expect to break ground soon.
2. I have applied for Federal Stimulus money. We have a few roads that qualify in this second round IF the Senate passes the bill.
3. We would like to get Council approval to put 1 of our snow plows and the Cub Cadet Riding mower up For Sale in order to upgrade.

Staff:  Clerk Gray

*          Tara and I assisted with Police Officer testing\interviews

*          Tara has been assisting with the Police in the role of Records Clerk

*          Attended the CDAB meeting

*          Previewed the Survey Results with Karen Stuth and Dale Smith

*          Meet with George Stamper, representative of the Tri-Lakes Little League – a

second meeting will be set with the appropriate Trustees and Bob Radosevich to

see what can be done to help out.  I am currently looking into where the company

that did the work stands regarding their commitment to maintain the field.

*          Attended the meeting with Trustees Coleman and McDonald regarding the Bill

            Crawford Memorial Garden Project.

*          Had a meeting regarding the outstanding Hotel Tax issue.  I am waiting for an            

            email proposal to pay the outstanding debt.  The owner has verbally agreed to  

            keep the current months paid and submit a monthly payment in the amount of

            $1,000 per month.  Per the accounting forms provided, $3,122 was erroneously

            paid to Colorado State Taxes.  This amount is included in the total since the town

            did not receive this money.  – Total outstanding - $11,730

*          Mailed out a listing of town events\census information and the frequently asked   

      questions regarding the increase in water rates with the water bills – a note of

      interest – we had more people walk in or call in regarding the rate increase

     AFTER we mailed out the FAQ than before.  Of those, the majority said they saw

      the colored papers but just hadn’t taken the time to read them.

Item #5: Proclamation – Freedom Week

Ted Bauman  introduced Jay P Carr – Creekside Middle School .  Jay read his winning essay What Freedom Means to Me.

Mayor Cressman read the Proclamation proclaiming February 14 – 20^th as Freedom Week.

Item #6:  Ordinance 2 – 2010 Pikes Peak Regional Building – Amendments

Trustee Jack made a motion to approve Ordinance 2 - 2010, seconded by Trustee Stafford.  Motion carried unanimously.

Item #7:  Survey Results – Karen Stuth

Karen presented a slide show with the results of the town wide survey.  While the results were very favorable it was able to show where some of the weakness exist.  An electronic version will be placed on the town’s website and also be available upon request.

Break:  8:11 – 8:19 pm

Item #8:  Spuds and Taters and Art – Oh My – Susan Adams

The Tri-Lakes Center for the Arts is asking for joint sponsorship for a fall arts festival.  They applied for a Grant, but was not successful this year.  (Motion made under Item #11)

Item #9:  Bill Crawford Memorial Garden – Ron Heard

Ron gave a presentation on the proposed upgrade to the garden area with the addition of a wall of honor.  Before any work is done, the committee will return for final council approval.

John Spidell announced he was making a $5,000 donation to the project.

Item #10:  Vacation & Replat – Bob Nance – 71053-35-026 – 0 Buena Vista Road

Trustee McDonald made a motion to approve the Vacation & Replat, seconded by Trustee Stafford.  Motion carried unanimously.

Item #11:  Financials – Reimbursement Road Supplemental

Trustee Reynolds made a motion, contingent upon obtaining our projected revenues for 2010, for a reimbursement to the Roads Supplemental fund, an amount not to exceed $27,000, seconded by Trustee Jack.  Motion carried unanimously.

Trustee Jack made a motion to pay for services relating to the hiring of two police officers from the General Fund, NOC line item, an amount not to exceed $3,000, seconded by Trustee Stafford.  Motion carried unanimously.

Permission was given to Clerk Gray to close the HUD account.

Clerk Gray asked for advice on paying the current bill for Harvey Curtis in the amount of $1,715.50.  Paying this bill 100% from the Lake Maintenance Fund will deplete the fund.

Trustee Stafford will contact the Awake the Lake to see if they will pay part of the bill.

Trustee Bristol reminded everyone that council had agreed to meet to review the town’s finances quarterly.  A decision was made to hold a separate meeting in April before the new council is sworn in.  This will give the outgoing council members an opportunity to advise new council members.

Trustee Bristol made a motion to advance $2,000, from the Lucy Owen Fund, to the Spuds, Taters & Arts Festival, seconded by Trustee Reynolds.  Motion carried unanimously.

Trustee Jack made a motion to donate $3,000, from the Lucy Owen Fund, to the Senior Alliance, seconded by Trustee Coleman.  Motion carried unanimously.

Item #12:  Public Input – None

Trustee Jack made a motion to move into Executive Session for the purpose of Personnel at 9:16  pm, seconded by Trustee McDonald.  Motion carried unanimously.

Trustee Jack made a motion to come out of Executive Session at 9:20 pm, seconded by Trustee McDonald.  Motion carried unanimously.

No action was taken.

Trustee Stafford made a motion to adjourn at 9:21 pm, seconded by Trustee Coleman.  Motion carried unanimously.

Approved as written or amended this 11^th day of March, 2010.

John Cressman, Mayor                                                        Della Gray, Town Clerk

JANUARY 14, 2010

The Palmer Lake Town Council meeting was called to order by Mayor Cressman at 7:04 p.m., January 14, 2010.

 Attendees:                   

Mayor Cressman

Trustees:                                                                                          

 Bristol

Coleman

 Jack

 McDonald

Stafford - excused

 Reynolds

Attorney:  Gaddis

 Audience: 31

Pledge of Alliance:  Mayor Cressman

March Planning Commission Liaison – Trustee Coleman

April Planning Commission Liaison – Trustee Jack

May Planning Commission Liaison – Trustee McDonald

Item #2:  Approval of Agenda:

Trustee Jack made a motion to approve the agenda as presented, seconded by Trustee McDonald.  Motion carried unanimously.

Item #3:  Consent Items:

1. Approval of Minutes –December 10, 2009
2. Payment\Ratification of Bills – December 2009

Trustee McDonald made a motion to approve the Consent Items as presented, Seconded by Trustee Reynolds.  Motion carried unanimously.

Item #4:  Oath of Office – Shana Ball, Fire Chief

Trustee McDonald Made a motion to appoint Shana Ball as Fire Chief, seconded by Trustee Jack.  Motion carried unanimoulsy with Trustee Reynolds abstaining.

Oath of Office was administered to Chief Ball by Clerk Gray.

Chief Ball presented, on behalf of the Fire Department members and citizens of Palmer Lake, a Plaque of Appreciation to Trustee Reynolds for his service as Fire Chief, 2009.

Item #5:  Modern Woodmen of America Grant – Ginger and Jack Frank

On behalf of the Modern Woodmen of America, the Frank’s presented a check in the amount of $5,590.  This was match for the funds raised during the annual Chili Supper.

Item #6:  Proclamation – Colorado Springs Youth Symphony

A proclamation in support of the Colorado Springs Youth Symphony was read by Mayor Cressman.

Gary Nichalson, Director and Founder of the CSYS introduced the 4 member Bassoon Ensemble that entertained council and the public.

Item #7:  Committee Reports

Mayor Cressman – Mayor’s Report

Attended PPACG – the focus of the meeting was on the upcoming 2010 Census and its importance to all communities..

Trustee Bristol – Fire

Trustee Bristol reported there had been a successful kick-off meeting with the members.  Members are currently conducting a general inventory to establish what is owned by the Town Fire Department and what is owned by the Association.  Asst. Chief Lokken is currently working on the department SOPs.

Trustee Coleman reported that his family Christmas Trains on display at the Mining Museum raised $424.00 from boot donations.

REMINDERS:  ***Place house numbers so they are visible from the street.***

Trustees Coleman and McDonald – Parks and EDC

The started with the annual Winterfest in February, which was very successful.  Jan, Della and I discussed another way to hang the skates for distributing which shuld make this year much easier.

June – Columbine Festival was successful.  We have begun to hand out pansies as well as columbines.

Drainage has been worked on at the tennis courts.  The court work has not been finished yet.

On shed was donation and another bigger shed was built for the parks and fireworks supplies.

The Get Stuff Done Committee planted flowers around the gazebo in the Park.  Miles also finished re-doing the Bill Crawford Memorial Gardens.  The American Legion donated money to help with this project.

We also assisted with the festivities for the 4^th of July.

The problem with the flooding in the Police department has been fixed.  The basement has been clean-up and the floor repainted.

The fire department is undergoing a face lift.

We are still in limbo as far as the roof for the library and the ramp.

Trustee Jack – Police

• Trustee Jack reported he and Chief Moreland have met and set the date for testing and preliminary interviews for January 30^th.
• Our Records Clerk is no longer with us and an ad has been put out for a replacement.

Trustee Stafford – Water (by Mayor Cressman)

It is the opinion of the State Water Engineer that the waters rights currently under investigation to use to the fill the lake cannot be used for this purpose.  When the deed was written granting the water rights to the town the verbiage did not include this usage.  Attorney Curtis has some ideas and will keep us informed.

Trustee Reynolds – Roads

• Attended the Rocky Mountain Asphalt Conference
• Moved fencing along Pie Corner for future sidewalk
• Eagle Scout Blake Chambers and his fellow scouts refurbished the benches at Centennial Park and at the lake
• Assisted Police Dept with flooded basement
• Assisted Water Dept with repairs and main installation when needed
• Attended “Community Forums” and “Get Stuff Done” meetings
• Graded a “new” tractor pull area on County Line Rd. along with other 4^th of July preparations and tear down.
• Continued building concrete drainage ditches
• Upgraded a few roads with gravel
• Applied over 18,000 gallons of dust suppressant
• Several meetings with engineers
• Repaired washout at Old Carriage Rd
• New asphalt and striping for County Line Road
• A lot of money spent on equipment repairs
• Routine road maintenance
• Regular equipment upkeep

Staff:  Clerk Gray

Anticipated Final survey cost = $3,257.27

Anticipated Payments from Admin        =   Police  12,169.87

                                                            =   Fire       2,460

                                                            =   Roads   1,491

Final 2009 Status will be done this coming week.

Final budget will be done this coming week.

Water was shut-off to 5 residences resulting in payments of $2,138.31.  One hardship involving a small child was taken under consideration and the water was turned back on.

Tara is currently assisting the Police Department with their clerk duties.

Discussion – Medical Marijuana Cultivation and Dispensaries

Planning Commission is aware of the need to address this issue.  Council will hold a special meeting on Thursday, January 21^st at 6:00 p.m. to enact an emergency moratorium ordinance. 

Item #8:  Lease Agreement – Loran Burlage – Highway Lane

Mr. Burlage asked for the lease to be amended to read one year timeframe before the 90 notice by either party to terminated would come into play.

Trustee McDonald made a motion to approve the lease agreement between Circle B Farm and Ranch and the Town of Palmer Lake, with the noted changes approved by the Town’s attorney, seconded by Trustee Coleman.  Motion carried unanimoulsy.

Item #9: Designation of Election Official

Trustee McDonald made a motion to appoint Clerk Gray as Election Official for the 2010 Election, seconded by Trustee Jack.  Motion carried unanimously.

Item #10:  Tabor Issues

1. A.     Issue 1 – Retention of Excess Revenue 2012
2. B.     Issue 2 – Retention of Excess Revenue 2013
3. C.     Issue 3 – Retention of Excess Revenue 2014 through 2017

The Tabor Issues will be resent to the trustees for input.

Trustee McDonald made a motion to table the Tabor Issues to the Special Meeting, Thursday, January 21 at 6:00 pm, seconded by Trustee Jack.  Motion carried unanimoulsy.

Item #7:  Public Input – None

Trustee McDonald made a motion to adjourn at 8:12  pm, seconded by Trustee Jack.  Motion carried unanimously.

Approved as written or amended this 11^th day of February, 2010.

John Cressman, Mayor                                                        Della Gray, Town Clerk