FEBRUARY 11, 2010

The Palmer Lake Town Council meeting was called to order by Mayor Cressman at 7:02 p.m., February 11, 2010.

Attendees:                   

Mayor Cressman

Trustees:                                                                                          

 Bristol

 Coleman

 Jack

 McDonald

 Stafford

Reynolds

 Attorney:  Gaddis

Audience: 27

Pledge of Alliance:  Mayor Cressman

April Planning Commission Liaison – Trustee Jack

May Planning Commission Liaison – Trustee McDonald

June Planning Commission Liaison – Trustee Stafford

Item #2:  Approval of Agenda:

Trustee Jack made a motion to approve the agenda with the addition of an executive session for personnel, seconded by Trustee McDonald.  Motion carried unanimously.

Item #3:  Consent Items:

1. Approval of Minutes –January 14, 2010
2. Approval of Minutes – January 21, 2010 Special Meeting
3. Payment\Ratification of Bills – Final December 2009
4. Payment\Ratification of Bills – January 2010
5. Business Licenses:  Yoga Pathway Studio

   Sattvic Stuff

   Tri-Lakes Nia

   American Legion Post 9-11 (The Depot Restaurant)

   Red Rudd – B & E Filling Station

Trustee McDonald made a motion to approve the Consent Items as presented, Seconded by Trustee Stafford.  Motion carried unanimously.

Item #4:  Committee Reports

Mayor Cressman – Mayor’s Report

The Medical Marijuana Task Force will be meeting the following Monday, February 15.

Trustee Bristol – Fire

*          Calls for the month; 9 medical, 3 fire and 1 CO2.

*          All Officers are required to be NIMS compliant with ICS 300 and 400 being

completed in March

*          Ryan Brown attended a table top training with El Paso County EMS that covered

      major disasters in small and large communities. 

*          Jane Garrabrant from the Palmer Lake Fire Association completed a grant for a    

      Polaris that will benefit the department greatly. 

*          Joe Polonsky from the Palmer Lake Fire Association completed a FEMA grant

that will help get the fire department get new bunker gear.

*          The fire department will be joining the Palmer Lake Police Department,       

Monument Police Department and Tri Lakes Fire Department in a mock mass casualty disaster put on at one of the schools in Monument.  This event will be held in June and involve a minimum of 150 patients, patrons and the media.  Meetings will be ongoing until the event which are being held at the Monument Police Station.  The Chief and both Captains are attending all meetings involving the event.   

*          Will Davis, Reilly Brickell and James Harris passed the Fire I exam and practicals

held at the Air Force Academy burn tower.

*          The MDC computers for the vehicles are up and running in the vehicles. 

*          New Inspection sheets and maintenance logs are now being implemented in the

station for all vehicles, and equipment. 

*          Pre-incident plans for all businesses, churches and the school are now being updated and installed in all the vehicles,

*          An inventory for all equipment and misc items in the department and storage has been done.  

*          New Incident Action Plans are being created for use during incidents.

*          Vicky Baker and Greg Lokken will have the new revised department protocols finished by the end of February.  Vicky is also working on specifications for member status with in the department. 

*          Elliot Link will be updating and reprogramming all the VHF radios for the department to make them compliant with El Paso County requirements of narrow band.  (Bob, Roads – asked to be included when this update takes place)

*          An additional mandatory medical training has been added for the last Thursday of each month. 

*          All Officers attended the Annual Chief’s Forum Dinner where pictures of our department events and trainings were displayed during a slide show.  The Officers were able to interact with other department officers and listened to an in-service from an ER physician.   

*          Volunteers provided 877 hours of volunteer time for the month of January with Lt. Jeremiah Carpenter putting in the most at 203 hours, James Harris at 117 hours and Will Davis at 103 hours.   

REMINDERS:  ***Place house numbers so they are visible from the street.***

Trustees Coleman and McDonald – Parks and EDC

Trustees McDonald and Coleman and Clerk Gray met with the committee that is presenting the upgrade to the Bill Crawford Memorial.  The presentation was impressive and they will be presenting their plans to council tonight.  The finish date has been moved to November, Veterans Day.  We are requiring a written agreement with the Sertoma for upkeep.

Trustee Jack – Police

Crime:

A total of 21 Case Report numbers were used by PLPD Officers.  Reports were mostly minor, in nature, but included one attempted burglary at The Depot restaurant.  Arrests included two for felony menacing, one for Domestic Violence, three arrests for outstanding misdemeanor warrants.

Traffic:

• No reported traffic collisions took place during the month of January 2010.
• One PLPD Officer assisted a Monument PD Officer on a DUI arrest in the Town of Monument.
• 18 Traffic Summonses were issued by PLPD Officers for a variety of offenses.

Dispatch Statistics:

El Paso County Sheriff’s Office (EPSO) Dispatch reported that PLPD Officers self-initiated, or responded to:

• 61 incidents, considered “high-risk”
• Two Priority 2 or “emergent” calls.
• Nine Priority 3 or “urgent” calls.
• 52 non-emergent calls.
• For a combined total of 124 calls for service/self-initiated activities.

Administrative & Training:

• Chief Shana Ball, or the Palmer Lake Volunteer Fire Department (PLVFD) issued to the PLPD; two older model, but still serviceable, Automatic External Defibrillators (AED’s). 

We are still filling shifts by using our part-time help, two new part-timers were added to PLPD: (1) Officer Kelly Carroll, a former EPSO Deputy most recently with Wells-Fargo Bank in Monument, and (2) Officer Ryan Koski, an active-duty Deputy with Teller County, CO.

• Testing, both written and oral interviews, to fill the two open full-time police officer position was conducted on January 30 at 9:00 am, with orals commencing at 12:30 pm.  19 candidates (out of 27 applicants) sat for the written exam.  Eight moved forward to orals, and four have been selected to move on to the chief’s interview, where two will be selected and moved toward final processing.

• Over 45 applications were received for the civilian position of Police Records Technician.  An application/resume review was conducted by Chief Moreland and Sergeant Tezak as an initial screening down process.  Seven candidates were moved forward to a telephonic interview.  After those telephonic interviews, three candidates will be selected for in-person interviews.     

Revisions to PLPD building:

• Window added to chief’s office door – anyone outside the closed door will have a visual of the chief’s desk and chair.
• Organized cabinets and cleaned up.
• Peep hole added to back door – allowing employees to check their surroundings prior to exiting building.

Chief’s Activities:

01/01 – Saw the New Year in by patrolling from 5 p.m. until 1 a.m. Made in-person visits to the two major alcohol servers in Palmer Lake.  Pleased to report that both of these locations provided rides home for intoxicated drivers.  No DUI arrests of traffic accidents reported in the TOPL.

01/04 – Provided Court Security and monitored violator testimony and judicial comment testimony for personnel/training issues. 

01/07 – Attended Palmer Divide Public Safety Group Meeting at Monument PD, planning multi-agency critical-incident training exercise scheduled for mid-June.

01/15 – Attended Arapahoe County D/A’s seminar on medical marijuana laws.  Submitted report to TOPL Board member/Police Commissioner Bryan Jack for consideration in regards to a request for a growing operation business license in town.

01/28 – Attended Palmer Divide Public Safety Group Meeting at Monument PD, planning multi-agency critical-incident training exercise scheduled for mid-June.

Created three Incident Command Post (ICP) “starter kits” with enlarged TOPL maps, ICP scripts, markers, etc.  Each vehicle is now equipped to start an ICP, whenever/wherever needed.

Eight days, total, spent on patrol as primary responding patrol officer for PLPD.

Chief Moreland is an exceptional and outstanding find.

Medical Marijuana Task Force has set a goal of having a draft for council and legal review by the workshop in March.

Trustee Stafford – Water (by Mayor Cressman)

I attended the 20 January meeting of the PPRWA at the Monument Town Hall. The next meeting will be in Monument 17 February 2010 at 8:30 AM.

Met with Tetra Tech, Mayor Cressman and Steve Orcutt regarding details on the filter plant layout.

The 22 Fountain Creek Watershed meeting was held on 22 January, 2010 at 1:00 PM in Fountain Town Hall. A presentation was made by Colorado Springs Utilities about the Southern Delivery System. The next meeting will be held  in the Fountain Town Hall 26 February 2010 1:00 PM.

Trustee Reynolds – Roads

1. The BIG NEWS is that after many months, on January 5^th, we let the Safe Routes to School (SR2S) grant to Ideal Concrete. We gave out 15 bid packets and had 7 companies bid. On January 27^th, we received the “Notice to Proceed” from CDOT. We expect to break ground soon.
2. I have applied for Federal Stimulus money. We have a few roads that qualify in this second round IF the Senate passes the bill.
3. We would like to get Council approval to put 1 of our snow plows and the Cub Cadet Riding mower up For Sale in order to upgrade.

Staff:  Clerk Gray

*          Tara and I assisted with Police Officer testing\interviews

*          Tara has been assisting with the Police in the role of Records Clerk

*          Attended the CDAB meeting

*          Previewed the Survey Results with Karen Stuth and Dale Smith

*          Meet with George Stamper, representative of the Tri-Lakes Little League – a

second meeting will be set with the appropriate Trustees and Bob Radosevich to

see what can be done to help out.  I am currently looking into where the company

that did the work stands regarding their commitment to maintain the field.

*          Attended the meeting with Trustees Coleman and McDonald regarding the Bill

            Crawford Memorial Garden Project.

*          Had a meeting regarding the outstanding Hotel Tax issue.  I am waiting for an            

            email proposal to pay the outstanding debt.  The owner has verbally agreed to  

            keep the current months paid and submit a monthly payment in the amount of

            $1,000 per month.  Per the accounting forms provided, $3,122 was erroneously

            paid to Colorado State Taxes.  This amount is included in the total since the town

            did not receive this money.  – Total outstanding - $11,730

*          Mailed out a listing of town events\census information and the frequently asked   

      questions regarding the increase in water rates with the water bills – a note of

      interest – we had more people walk in or call in regarding the rate increase

     AFTER we mailed out the FAQ than before.  Of those, the majority said they saw

      the colored papers but just hadn’t taken the time to read them.

Item #5: Proclamation – Freedom Week

Ted Bauman  introduced Jay P Carr – Creekside Middle School .  Jay read his winning essay What Freedom Means to Me.

Mayor Cressman read the Proclamation proclaiming February 14 – 20^th as Freedom Week.

Item #6:  Ordinance 2 – 2010 Pikes Peak Regional Building – Amendments

Trustee Jack made a motion to approve Ordinance 2 - 2010, seconded by Trustee Stafford.  Motion carried unanimously.

Item #7:  Survey Results – Karen Stuth

Karen presented a slide show with the results of the town wide survey.  While the results were very favorable it was able to show where some of the weakness exist.  An electronic version will be placed on the town’s website and also be available upon request.

Break:  8:11 – 8:19 pm

Item #8:  Spuds and Taters and Art – Oh My – Susan Adams

The Tri-Lakes Center for the Arts is asking for joint sponsorship for a fall arts festival.  They applied for a Grant, but was not successful this year.  (Motion made under Item #11)

Item #9:  Bill Crawford Memorial Garden – Ron Heard

Ron gave a presentation on the proposed upgrade to the garden area with the addition of a wall of honor.  Before any work is done, the committee will return for final council approval.

John Spidell announced he was making a $5,000 donation to the project.

Item #10:  Vacation & Replat – Bob Nance – 71053-35-026 – 0 Buena Vista Road

Trustee McDonald made a motion to approve the Vacation & Replat, seconded by Trustee Stafford.  Motion carried unanimously.

Item #11:  Financials – Reimbursement Road Supplemental

Trustee Reynolds made a motion, contingent upon obtaining our projected revenues for 2010, for a reimbursement to the Roads Supplemental fund, an amount not to exceed $27,000, seconded by Trustee Jack.  Motion carried unanimously.

Trustee Jack made a motion to pay for services relating to the hiring of two police officers from the General Fund, NOC line item, an amount not to exceed $3,000, seconded by Trustee Stafford.  Motion carried unanimously.

Permission was given to Clerk Gray to close the HUD account.

Clerk Gray asked for advice on paying the current bill for Harvey Curtis in the amount of $1,715.50.  Paying this bill 100% from the Lake Maintenance Fund will deplete the fund.

Trustee Stafford will contact the Awake the Lake to see if they will pay part of the bill.

Trustee Bristol reminded everyone that council had agreed to meet to review the town’s finances quarterly.  A decision was made to hold a separate meeting in April before the new council is sworn in.  This will give the outgoing council members an opportunity to advise new council members.

Trustee Bristol made a motion to advance $2,000, from the Lucy Owen Fund, to the Spuds, Taters & Arts Festival, seconded by Trustee Reynolds.  Motion carried unanimously.

Trustee Jack made a motion to donate $3,000, from the Lucy Owen Fund, to the Senior Alliance, seconded by Trustee Coleman.  Motion carried unanimously.

Item #12:  Public Input – None

Trustee Jack made a motion to move into Executive Session for the purpose of Personnel at 9:16  pm, seconded by Trustee McDonald.  Motion carried unanimously.

Trustee Jack made a motion to come out of Executive Session at 9:20 pm, seconded by Trustee McDonald.  Motion carried unanimously.

No action was taken.

Trustee Stafford made a motion to adjourn at 9:21 pm, seconded by Trustee Coleman.  Motion carried unanimously.

Approved as written or amended this 11^th day of March, 2010.

John Cressman, Mayor                                                        Della Gray, Town Clerk