JANUARY 14, 2010

The Palmer Lake Town Council meeting was called to order by Mayor Cressman at 7:04 p.m., January 14, 2010.

 Attendees:                   

Mayor Cressman

Trustees:                                                                                          

 Bristol

Coleman

 Jack

 McDonald

Stafford - excused

 Reynolds

Attorney:  Gaddis

 Audience: 31

Pledge of Alliance:  Mayor Cressman

March Planning Commission Liaison – Trustee Coleman

April Planning Commission Liaison – Trustee Jack

May Planning Commission Liaison – Trustee McDonald

Item #2:  Approval of Agenda:

Trustee Jack made a motion to approve the agenda as presented, seconded by Trustee McDonald.  Motion carried unanimously.

Item #3:  Consent Items:

1. Approval of Minutes –December 10, 2009
2. Payment\Ratification of Bills – December 2009

Trustee McDonald made a motion to approve the Consent Items as presented, Seconded by Trustee Reynolds.  Motion carried unanimously.

Item #4:  Oath of Office – Shana Ball, Fire Chief

Trustee McDonald Made a motion to appoint Shana Ball as Fire Chief, seconded by Trustee Jack.  Motion carried unanimoulsy with Trustee Reynolds abstaining.

Oath of Office was administered to Chief Ball by Clerk Gray.

Chief Ball presented, on behalf of the Fire Department members and citizens of Palmer Lake, a Plaque of Appreciation to Trustee Reynolds for his service as Fire Chief, 2009.

Item #5:  Modern Woodmen of America Grant – Ginger and Jack Frank

On behalf of the Modern Woodmen of America, the Frank’s presented a check in the amount of $5,590.  This was match for the funds raised during the annual Chili Supper.

Item #6:  Proclamation – Colorado Springs Youth Symphony

A proclamation in support of the Colorado Springs Youth Symphony was read by Mayor Cressman.

Gary Nichalson, Director and Founder of the CSYS introduced the 4 member Bassoon Ensemble that entertained council and the public.

Item #7:  Committee Reports

Mayor Cressman – Mayor’s Report

Attended PPACG – the focus of the meeting was on the upcoming 2010 Census and its importance to all communities..

Trustee Bristol – Fire

Trustee Bristol reported there had been a successful kick-off meeting with the members.  Members are currently conducting a general inventory to establish what is owned by the Town Fire Department and what is owned by the Association.  Asst. Chief Lokken is currently working on the department SOPs.

Trustee Coleman reported that his family Christmas Trains on display at the Mining Museum raised $424.00 from boot donations.

REMINDERS:  ***Place house numbers so they are visible from the street.***

Trustees Coleman and McDonald – Parks and EDC

The started with the annual Winterfest in February, which was very successful.  Jan, Della and I discussed another way to hang the skates for distributing which shuld make this year much easier.

June – Columbine Festival was successful.  We have begun to hand out pansies as well as columbines.

Drainage has been worked on at the tennis courts.  The court work has not been finished yet.

On shed was donation and another bigger shed was built for the parks and fireworks supplies.

The Get Stuff Done Committee planted flowers around the gazebo in the Park.  Miles also finished re-doing the Bill Crawford Memorial Gardens.  The American Legion donated money to help with this project.

We also assisted with the festivities for the 4^th of July.

The problem with the flooding in the Police department has been fixed.  The basement has been clean-up and the floor repainted.

The fire department is undergoing a face lift.

We are still in limbo as far as the roof for the library and the ramp.

Trustee Jack – Police

• Trustee Jack reported he and Chief Moreland have met and set the date for testing and preliminary interviews for January 30^th.
• Our Records Clerk is no longer with us and an ad has been put out for a replacement.

Trustee Stafford – Water (by Mayor Cressman)

It is the opinion of the State Water Engineer that the waters rights currently under investigation to use to the fill the lake cannot be used for this purpose.  When the deed was written granting the water rights to the town the verbiage did not include this usage.  Attorney Curtis has some ideas and will keep us informed.

Trustee Reynolds – Roads

• Attended the Rocky Mountain Asphalt Conference
• Moved fencing along Pie Corner for future sidewalk
• Eagle Scout Blake Chambers and his fellow scouts refurbished the benches at Centennial Park and at the lake
• Assisted Police Dept with flooded basement
• Assisted Water Dept with repairs and main installation when needed
• Attended “Community Forums” and “Get Stuff Done” meetings
• Graded a “new” tractor pull area on County Line Rd. along with other 4^th of July preparations and tear down.
• Continued building concrete drainage ditches
• Upgraded a few roads with gravel
• Applied over 18,000 gallons of dust suppressant
• Several meetings with engineers
• Repaired washout at Old Carriage Rd
• New asphalt and striping for County Line Road
• A lot of money spent on equipment repairs
• Routine road maintenance
• Regular equipment upkeep

Staff:  Clerk Gray

Anticipated Final survey cost = $3,257.27

Anticipated Payments from Admin        =   Police  12,169.87

                                                            =   Fire       2,460

                                                            =   Roads   1,491

Final 2009 Status will be done this coming week.

Final budget will be done this coming week.

Water was shut-off to 5 residences resulting in payments of $2,138.31.  One hardship involving a small child was taken under consideration and the water was turned back on.

Tara is currently assisting the Police Department with their clerk duties.

Discussion – Medical Marijuana Cultivation and Dispensaries

Planning Commission is aware of the need to address this issue.  Council will hold a special meeting on Thursday, January 21^st at 6:00 p.m. to enact an emergency moratorium ordinance. 

Item #8:  Lease Agreement – Loran Burlage – Highway Lane

Mr. Burlage asked for the lease to be amended to read one year timeframe before the 90 notice by either party to terminated would come into play.

Trustee McDonald made a motion to approve the lease agreement between Circle B Farm and Ranch and the Town of Palmer Lake, with the noted changes approved by the Town’s attorney, seconded by Trustee Coleman.  Motion carried unanimoulsy.

Item #9: Designation of Election Official

Trustee McDonald made a motion to appoint Clerk Gray as Election Official for the 2010 Election, seconded by Trustee Jack.  Motion carried unanimously.

Item #10:  Tabor Issues

1. A.     Issue 1 – Retention of Excess Revenue 2012
2. B.     Issue 2 – Retention of Excess Revenue 2013
3. C.     Issue 3 – Retention of Excess Revenue 2014 through 2017

The Tabor Issues will be resent to the trustees for input.

Trustee McDonald made a motion to table the Tabor Issues to the Special Meeting, Thursday, January 21 at 6:00 pm, seconded by Trustee Jack.  Motion carried unanimoulsy.

Item #7:  Public Input – None

Trustee McDonald made a motion to adjourn at 8:12  pm, seconded by Trustee Jack.  Motion carried unanimously.

Approved as written or amended this 11^th day of February, 2010.

John Cressman, Mayor                                                        Della Gray, Town Clerk