PALMER LAKE, COLORADO
Town Council Meeting - Record of Proceedings

January 10, 2008

The Palmer Lake Town Council meeting was called to order by Mayor Parker at 7:07 p.m., January 10, 2008.

Attendees:

Trustees:
Mayor Parker
Allen
Coleman
Flake
Jack
Miner
Stafford

Attorney: Gaddis
Audience: 9

Pledge of Alliance:  Trustee Jack

February Planning Commission Liaison- Trustee Miner (February 13 and 20, 2008)
March Planning Commission Liaison - Trustee Stafford (March 12 and 19, 2008)
April Planning Commission Liaison - Trustee Allen (April 9 and 16, 2008)

Item #3:  Approval of Agenda
Attorney Gaddis asked for the agenda to be amended to include Executive Session for Personnel Matters and Legal Matters.

Trustee Miner asked for Resolution 1 - 2008 Safe Routes to School be added during the Economic\Community Development Committee Report.

Trustee Stafford made a motion to approve the agenda as amended, seconded by Trustee Miner.  Motion carried unanimously.

Item #4:  Consent Items:

1. Approval of Minutes - December 13, 2007
2. Payment/Ratification of Bills - December 2007

Trustee Jack made a motion to table the minutes of December 13, 2007 to the February 14, 2008 meeting, seconded by Trustee Allen.  Motion carried unanimously.

Trustee Coleman made a motion to approve the Payment\Ratification of Bills, December 2007, seconded by Trustee Allen.  Motion carried unanimously.

Item #5:  Purchase of Water Tap - Richard Warthen - Pineview Road, Douglas County
Mr. Warthen stated that his current residence that is located in Douglas County is supplied water from the Town of Palmer Lake.  He recently purchased the property next door in order to satisfy Douglas County's claims that the properties were illegally subdivided.

No other properties in this area can be built on due to the Swank Family Trust Conservation Easement. 

Palmer Lake Sanitation has already approved an out-of-district sewer tap for future use.

Trustee Allen made a motion to authorize a water tap for Mr. Warthen on the adjoining property contingent upon agreeing, at anytime as requested by the Town of Palmer Lake, to annex to the Town of Palmer Lake, seconded by Trustee Jack.  Motion carried unanimously.

Item #6:  Committee Reports
Mayor Parker - Mayor's Report
 
I had originally planned at this point to give an annual "State of the Town" address as I did last year at this time.  But I must admit that I have been too distracted as of late to put a comprehensive and adequate review together.  I do however plan on presenting this report in full in the future.

As many of you already know we are mourning the loss of our Chief of Police, Dan Gilliana.  His passing was quite unexpected and will be a great loss to the community.

Trustee Allen - Police
Brief discussion about where we are and how we got here:
  - Basic incident
  - Detective involvement
  - Chaplin arrangements for individual and collective counseling
  - Monument Police Chief total support
  - Gilliana family - strong, mutually supportive - taking as well as could be expected, Mayor already presented financial pkg
  -  Town personnel reacted professionally and in a detailed manner when dealing with the tragedy

Arrangements:
  - Visitation at Swan Law funeral home   2 to 5 PM , Sunday, Jan 13th
  - Emergency vehicle procession( Palmer Lake Police and Fire, Tri-Lakes Fire, Monument Police) from Swan Law Funeral Home to New Life Church. Procession will begin around 11 to 1130 hours on Monday.
  - Services will begin at the New Life Church at 2 O'clock PM, Monday
  - There will be a Palmer Lake Open House Reception at the Town Hall immediately following the services
  - Mrs Gilliana and family have made arrangements immediately following the service - However she said she will make every effort to drop in on the reception.

Arrangements for the reception have involved virtually all businesses in our Town.  Their response has been overwhelming.  They have been totally supportive and have stepped forward to assist our Town in a most generous way.
Sometimes it is on unfortunate occasions such as this that our memory is refreshed to the fact this is a first class community.  It renews ones pride in being just a small part of this grand town. 

Thressa Linhard has completed all of the requirements and training for the Town of Palmer Lake.

Trustee Allen made a motion to officially appoint Thressa Linhard as a full-time police officer for the Town of Palmer Lake, seconded by Trustee Miner.  Motion carried unainimously.

Trustee Coleman - Fire

OTHER:

1. PLVFD members provided assistance and transportation for Santa Claus to Santa's Breakfast at Palmer Lake Elementary School on Saturday, December 8th.
2. PLVFD members provided medical and logistical support for the Yule Log Hunt on Sunday, December 9th.
3. The train display will be showing at the Depot through January 20, 2008.

REMINDERS:

***Place house numbers so they are visible from the street.***
For a $20 donation, the PLVFD will install address signs for Palmer Lake residents. Call 481-2902 for appointment.

Trustee Flake - Parks and Recreation\Buildings 
BUILDINGS

The steps at the front of the police department have been refaced.

PARKS & RECREATION

• The Palmer Lake Recreation Area Master Plan Steering Committee met will meet next week to review the site plan with: ATL, Streetscape, Park & Recreation, and PLHS after the holidays to seek an informal endorsement on the plan from the committees most concerned with the Lake before the public open house.

• When weather-permitting, Scenic View Landscaping and Masterbilt Homes, continue work at the ballfield.  We're working towards a feasible option for a water source for irrigation and electricity that will suit both the fireworks celebration and the Little League children.  We will meet next week on-site to discuss the remainder of the project.

• Anthony Monk will be continuing work on the playground area at the ballfield as weather permits.  He has completed and received all of the necessary funding.

Trustee Jack - Roads

• Plowed & sanded 14" of snow  - - (28" so far)
• Equipment maintenance
• We have accepted the bid from John Deere for the equipment upgrade. Total for both loader & backhoe is $156,777.00 after trade ins and municipal discounting. The muni-lease will be for 5 years. Estimated payment - $2,700.00 p/mo.
• Meeting w/ CDOT engineers and Bill Fisher of the SR2S engineering team. CDOT will identify their scope of work to be done on the project. Since that meeting, we have received the IGA.
• Worked on the Sign Ordinance.

Trustee jack made a motion to authorize the Mayor to sign the Lease\Purchase Agreement for the amount of $154,777 plus interest payable over the next five years, seconded by Trustee Miner.  Motion carried unanimously.

Trustee Miner - Economic and Community Development

The Safe Passages to School IGA has been received by the Town which is one of the first hurdles.  Next will be the task of surveying and engineering.  Bill Fisher is working with Bob regarding the Streetscape point of view on those tasks.  Bob will be the POC for those tasks.

The Streetscape committee will be meeting prior to the joint meeting with Parks to go over the major areas of focus as the streetscape and the park interface.  It is important that we come to the joint meeting with one mind and not impact the momentum of the master plan with our discussions.

Bill Fisher has been asked to distribute the proposed sign code changes to the Streetscape committee for their review and input in preparation for the joint Council/Planning Commission meeting.

There is strong interest in attending the Congress for the New Urbanism to be held in Denver.  "This annual event brings together architects, developers, planners, politicians and other involved in the creating of cities and towns, teaching them how to implement the principles of the New Urbanism: coherent regional planning, walkable neighborhoods, and attractive, accommodating and accessible civic spaces."

Propose that Trustees leaving Council agree to serve and additional year on their committees as a transitional consultant to the new Trustee.

Resolution 1 - 2008 Safe Routes to School - IGA

Trustee Miner made a motion to approve Resolution 1 -2008, Safe Routes to School, seconded by Trustee Stafford.  Motion carried unanimously.

Trustee Stafford - Water

Water Financial report not available at this time.

Trustee Stafford made a motion to approve Austin Platt, full-time entry level water employee, seconded by Trustee Jack.  Motion carried unanimously.

Trustee Stafford presented Jeremie Dunda a certificate for ‘Above and Beyond Duty' for stepping in during the months that Steve Orcutt was away.

Bob Miner - Fountain Creek Watershed - excused

Jeff Hulsmann - Awake the Lake - excused

Staff: None

Item #7:  Ordinance 1 - 2008  Franchise Agreement - IREA
Mayor Parker made the 2nd reading of Ordinance 1 - 2008 Franchise Agreement - IREA.

Trustee Stafford made a motion to approve Ordinance 1 - 2008, seconded by Trustee Miner.  Motion carried unanimously.

Item #8:  Public Input - none

Item #9:  Executive Session - Personnel and Legal
Trustee Flake made a motion to enter into executive session at 8:30 pm, seconded by Trustee Stafford.  Motion carried unanimously.

Trustee Flake mada a motion to exit executive session at 10:30 pm, seconded by Trustee Stafford.  Motion carried unanimously.

Trustee Stafford made a motion to adjourn at 10:32 pm, seconded by Trustee Allen.  Motion carried unanimously.

Approved as written or amended this 14th day of February, 2008.

Max Parker, Mayor
Della Gray, Town Clerk

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