PALMER LAKE, COLORADO
Town Council Meeting - Record of Proceedings

March 13, 2008

The Palmer Lake Town Council meeting was called to order by Mayor Parker at 7:04 p.m., March 13, 2008.

Attendees:

Trustees:
Mayor Parker
Allen
Coleman
Flake - excused
Jack
Miner
Stafford

Attorney: Gaddis
Audience: 26

Pledge of Alliance:  Trustee Coleman

April Planning Commission Liaison – Trustee Allen (April 9 and 16, 2008)
May Planning Commission Liaison – To be determined (May 14 and 21, 2008)
June Planning Commission Liaison – To be determined

Mayor Parker welcomed Boy Scout Troop 514

Item #3:  Approval of Agenda
Trustee Jack made a motion to approve the agenda as amended, seconded by Trustee Stafford.  Motion carried unanimously.

Item #4:  Consent Items:

1. Approval of Minutes - February 14, 2008
2. Payment/Ratification of Bills - February 2008
3. Palmer Lake Sports Riders Contract Renewal

Trustee Stafford made a motion to approve the Consent Items, SECONDED by Trustee Coleman.  Motion carried unanimously.

Item #5:  Fishing Derby – Dennis Daugherty
Greg Cook spoke on behalf of Mr. Daugherty.  The Fishing Derby will be held the 1st Saturday of June, June 7, 2008 from 8 to 12 noon.  They are attempting to hold a children’s festival in Centennial Park. 

Item #6:  Committee Reports
Mayor Parker – Mayor’s Report
 
Attended the PPACG monthly meeting.  A decision was made to keep the priority for widening I-25 from Cosmic to Interquest as originally voted.

The combined Council\Planning Commission to discuss the sign ordinance was very successful.

Trustee Allen – Police
15 Case Reports taken
18 Citations
6 Warnings
80 Assist other agencies

1. Training has begun for all officers through Central Mountain Training Foundation with the assistance of Monument Police Department and the Canon City Police Department.
2. Training will continue with the El Paso County Sheriff Department in-service training to assure all Palmer Lake Officers are working step by step with El Paso County.
3. We have received approximately 35 job applications for the Police Records Clerk position.  The pre-selection committee has selected 5 applicants to interview.  Interviews will be held in the near future.
4. To date we have received 2 applications for the Chief of Police position.  Even though we are a small department, we have the same requirements of a large department, just on a smaller scale.

Trustee Coleman - Fire
2008 CALLS:

1. PLVFD Members Mike Maier and Daniel Roman, and prospective member Matt Maier graduated from the Larkspur Fire Academy on February 16th.
2. PLVFD Members hosted the annual Pizza night with retired and former PLVFD members at the Fire Station on February 16th.
3. PLVFD Members provided medical support, refreshments and a bonfire at the 2nd Annual Winterfest at Palmer Lake.
4. PLVFD Members who have the weekly station duty are working on doing overnight shifts on weekends.
5. PLVFD applied for and received a grant for $1,000 from the Colorado State Forest Service to seek assistance in writing a Community Wildfire Protection Plan (CWPP). This grant will be matched with in-kind services from the PLVFD and community participation.
6. PLVFD Members will hosted the annual Easter Pancake Breakfast at the Town Hall on Sunday, March 23rd 7:00 to 11:00.  30 members of the department, the fireworks committee and their families assisted. 

REMINDERS:
***Place house numbers so they are visible from the street.***
For a $20 donation, the PLVFD will install address signs for Palmer Lake residents. Call 481-2902 for appointment.

Trustee Flake – Parks and Recreation/Buildings  - excused
BUILDINGS
PARKS & RECREATION

Trustee Jack – Roads

• Plowed 15" of snow in February.
• Attended the Rocky Mountain Asphalt Conference in Denver.
• Attended 2 meeting concerning a sewer line installation on County Line Road.
• Continual equipment repair. 2 snow plows severely damaged during the March 2nd storm. They’ve been repaired.
• Continued short term road repairs. Due to the ground being frozen, we’ve tried to keep the roads passable with filling the holes with millings. Now that the roads are beginning to thaw, we will be able to fix them.
• BIGGEST NEWS OF THE MONTH ***** We took possession of the new loader and backhoe. We’ve been spending time training on them.

Trustee Miner – Economic and Community Development

1. We have received our 1st Notice To Proceed. The Town engineers have been given the OK to begin. This 1st phase will entail the Clearances for Environment, Right-of-Way & Utilities. That process starts with the surveyor to stake the area around the school from High St. Upper Glenway, Pie Corner and Glenway. We will then investigate ROW issues, if any, and utilities. CDOT is checking the availability of their people to do the environmental side. When all of these are completed, the Town Council will need to enact another resolution in order to receive our 2nd Notice To Proceed for the construction portion of the grant. As this is a Federally Funded Grant, there are many "hoops to jump through" and we will jump when they say jump and not before. That was made very clear to us. The GOOD NEWS is that we have begun.
2. There is a proposal for the Farmer’s Market coming to Palmer Lake for 4th of July and possibly for the entire market season.  Location is an issue to be discussed and resolved.  The amount of sales tax revenue is not significant but the marketing benefit for the town is.
3. The joint meeting of  Council and Planning Commission regarding the sign ordinance was very productive.  The updated sign ordinance will be ready for approval in the near future. 

Trustee Stafford - Water
2008 February Water Report

Attended 2 PPRWA meetings. The meetings focused on the WIPS and Boyles water reports. The purpose of this group is to find renewable water sources.

I was asked by a couple of our trustees about adding water to Palmer Lake. Woodmoor and Monument have water credits that they are willing to sell us at this time. I have a price of $60.00 per acre foot from Woodmoor Sanitation. Monument has not provided a price at this time.

Bob Miner – Fountain Creek Watershed - excused

Jeff Hulsmann – Awake the Lake

Greg Cook spoke on behalf of the group.  The ATL committee held a meeting this month.  They need help with contacting the Railroad.

Mayor Parker reminded everyone that according to Mr. Snyder, State District Water Commissioner, no further water will be allowed to be put into the lake without a supplemental supply plan.

Mayor Parker asked how the public was notified of the meetings and could the board members and the town be put back onto the notification list.

Staff:  Clerk Gray

The Easter Egg Hunt will be held on March 22, 2008 from 9:00 am to 10:00 am.  Melissa Gray has offered to coordinate this year’s hunt.

Item #7:  Ordinance 2 – 2008- Approving Amendments to the Regional Building Code.
This amendment is to amend the Plumbing Codes.

Trustee Jack made a motion to approve the Amendments to the Regional Building Code, seconded by Trustee Allen.  Motion carried unanimously.

Item #8:  Discussion - Meadow Lane Extension (including the crossover) Randy Jones
Randy Jones asked for a waiver of the 8" of concrete over the crossover, stating the there was concern that the concrete would freeze and crack.

Options were discussed to include asphalting the aprons on either end.  Kurt Ehrhardt had contacted Mr. Jones and Trustee Jack with concerns that when lots were sold, it was with the understanding that the crossover would be concrete.

A decision was made to hold further discussion at the April 10 council meeting in order to give anyone interested the opportunity to visit the site.

Item #9:  Discussion – Personnel Manual – 2008 Update

Everyone was encouraged to read through the manual and submit suggested changes to Della before the next workshop.

Item #10:  Job Descriptions:  Road Technician, Police Records Technician and Chief of
Police.

trustee Jack made a motion to approve the upgraded job descriptions for Road Technician, Police Records Technician and Chief of Police, seconded by Trustee Stafford.  Motion carried unanimously.

Item #11:  RFP – Special Water Attorney
Front cover – Date March 21
Page 1 - Remove the highlight.
Schedule Activities:
Request for Proposal released - March 21
Prospective offerors written inquiry - April 9 – all written inquires will be forwarded to and answered by Trustee Stafford
Proposal submission deadline - April 23
Oral Presentation - May 1 – in executive session
Consideration by Selection Com - May 7
Contract Finalized - May 8

D. April 9
G. April 23

Trustee Jack will send information to Clerk Gray on possible ways to publish.  Clerk Gray will contact CML and also look into other avenues of publication.  No RFP will be mailed out to specifically chosen candidates.

Trustee Allen made a motion to approve the release of the RFP for Special Water Attorney, as amended above, seconded by Trustee Miner.  Motion carried unanimously.

Item #12:  Resolution 2 -2 008 2008 Cancellation of Municipal Election
Resolution 2 -2008 is amended to read 'all candidates for the positions of Trustee have agreed to accept either a two year position or a four year position:'

Trustee Stafford made a motion to approve Resolution 2 – 2008 – as amended, Cancellation of Municipal Election upon no receipt of affidavits of write in candidates as of 4:00 pm, Friday, March 14, 2008, seconded by
Trustee Miner made a motion to adjourn at 9:08 pm, seconded by Trustee Allen.  Motion carried unanmously.

Item #13:  Public Input – None

Trustee Allen made a motion to adjourn at  9:30pm, seconded by Trustee Miner.  Motion carried unanimously.

Approved as written or amended this 10th day of April, 2008.

Max Parker, Mayor
Della Gray, Town Clerk

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