PALMER LAKE, COLORADO
Town Council Meeting - Record of Proceedings

DECEMBER 14, 2006

The Palmer Lake Town Council meeting was called to order by Mayor Parker at 7:15 p.m., December 14, 2006.

Attendees:

Trustees: 
Mayor Parker
Allen
Coleman     
Finan
Flake
Girlando
Miner

Attorney: Gaddis
Audience: 9

Pledge of Allegiance:  Trustee Flake

January Planning Commission Liaison – Trustee Finan (Combined to Jan 10, 2007)
February Planning Commission Liaison – Trustee Flake (Feb 7 and 14, 2007)
March Planning Commission Liaison – Trustee Girlando (Mar 14 and 21, 2007)

Item 3:  Approval of the Agenda

Trustee Miner made a motion to approve the agenda with the addition of 5a – iga – pikes peak regional water authority, seconded by Trustee Girlando.  Motion carried unanimously.

Item #4:  Consent Items

• Approval of Minutes – November 9, 2006
• Payment of Bills – November and partial December 2006

Trustee Finan made a motion to approve the consent items, as written, seconded by Trustee Coleman.  Motion carried unanimously.

Item #5:   Committee Reports

Mayor Parker – Mayor’s Report

• Attended two Police Committee meetings.
• Attended the Streetscape Committee meeting with Rob McDonald, Director of Pikes Peak Area Council of Governments.  Details provided in Economic Development report.
• Attended the Pikes Peak Area Council of Governments meeting.
• Attended the Palmer Divide Water Group meeting with Town Clerk Della Gray.
• Attend the Fire Department’s annual Chili Supper.

Trustee Allen – Roads

• The final total of the paving of Middle Glenway and the sealing of Epworth and Lover’s Lane came to $55,397.00.  The estimate was for $53,227.00, but did not include the sealing of the 2 roads.  The cost difference is $2,170.
• We finished the mag chloride for the season by spraying Oakdale, Grant, Lake, Starview.  The tank is empty for the year and the distributor tank has been removed from the truck for the season.
• The 2 dump trucks have had substantial maintenance and repair.  Approx. $4,000.00.
• Bob recently attended a workshop concerning the new asphalt specifications that are to be implemented January 2007.  These specifications are a collaboration of the asphalt companies and El Paso County, the City of Colorado Springs, and many other entities.  They will insure that the entire Pikes Peak Region will be using the same specifications.  I would therefore, like to make a motion that these new specifications be added to our current road construction criteria manual.  Attorney Gaddis responded that these specifications would need to be adopted by ordinance in 2007.
• Circle Road – Bob and I met with Mr. Brad Kunkle and his landscaper.  We asked that the project be completed as per the plans submitted and approved by Town Council.  We, also, asked that Mr. Kunkle clean the culverts crossing Circle Road as they were partially clogged from sediment from his project.  Since that meeting, Mr. Kunkle has complied with everything required on the plans. 
• Attorney Gaddis cautioned council to allow the road to go through a one year cycle be accepting the road.  This issue will be discussed under Item 6.

Trustee Allen made a motion to have the Town Attorney rescind the no build letter sent to Mr. Kunkle and allow him to complete his project, seconded by Trustee Coleman.  Motion carried unanimously.

Trustee Coleman – Fire

• PLVFD turned on the Star for Veteran’s Day on November 11.
• PLVFD hosted the annual Chili Supper on November 25.
• The Star has been lighted for the Holiday Season.
• PLVFD is working on changing the starting time for the Star to come on.
• Gary Coleman will host a “Christmas Train” display at the West End Center during December, with donations going to the PLVFD.
• Two EMT\Firefighters have been hired for day time coverage.
• Please place house numbers so they are visible from the street.

Trustee Finan  – Police

• Trustee Finan publicly thanked Interim Police Chief Mike Brennan for his service to Palmer Lake during the period of transition.
• Dan Gilliana was introduced for consideration as permanent Police Chief.  Gilliana was highly recommended by the Police Committee.  He has acted as a part-time officer for Palmer Lake since 1999.

Trustee Finan made a motion of accept Dan Gilliana as Police Chief of Palmer Lake, seconded by Trustee Coleman.  Motion carried unanimously.

Trustee Finan administered the Oath of Office for Chief Gilliana.

Trustee Flake – Parks and Recreation and Buildings

Buildings

• Thank you to Julie Lokken for the wonderful job of decorating the town hall for the holiday season.

Parks and Recreation

• I am working on a flyer includes a map and descriptions of all of our Town’s parks and trails.  This is a bigger project than anticipated, so it will continue to be a work-in progress.
• I met with the Parks & Recreation Committee on Tuesday, December 5th.  Topics of discussion were:  great Starts Sports Camps, the kick-off “Winterfest” event, and a pocket park at Greeley and Walnut in the Glen.
• I received notice via email that town volunteer, Kim Makower, has been working on an ice rink at the lake.
• Great Starts Sports Camps:  We are still working out the details of a contract between the Parks and Recreation Department and Great Starts.  Registrations will take place through Great Starts, but all classes offered in Palmer Lake will monetarily benefit the Town.  We have many course offerings scheduled to begin the week following our kick-off event.  It is exciting to list for kids:  basket ball, dodge ball, gymnastics, ballet/tap/jazz dance, poms, musical theatre, drama, cooking with Chef Pat. We may add arena football.  Some classes will be held at the PLES, but most at the Town Hall.  For adults, we will be continuing yoga two days a week and adding a senior fitness class and an intro to hip-hop/jazz class.  The classes will be taught by Pat McClelland of Bella Panini, Cindy of Cindy’s Dance Factory, Emory Collinson, Bret Mishlich & Jen Martin.
• Winterfest 2007:  We will host the “Winterfest” kick-off events scheduled to take place on Saturday, January 27, from 5:00-8:00 pm.  There will be live entertainment, free ice skating, a campfire and refreshments.  It will be a fun evening!  We will be working with the Serteens from LPHS.  We are still looking for lights to use and portable heaters.  We have about 100 pairs of skates that need to be sharpened before the event.  Mayor Parker stated he would ask the Air Force Academy Players Bench if they would be willing to donate the sharpening of the skates.

Trustee Flake stated that as part of our continued discussion regarding the ambulance agreement with Larkspur, I have provided you all with a memo that I wrote on November 8, 2006 regarding response times.  I chose not to distribute this memo last month because we were told by the PLVFD Chief that we would have an ambulance on-site effective immediately.  However, since that has not taken place I am going to distribute the memo dated November 8, 2006, today.  I would like to add that it was reported in the “OCN” that Tri-Lakes has nothing to gain monetarily by assisting Palmer Lake as our collection rate for payment of ambulance service is only 40% whereas the collection rate in Monument is 80%.

Trustee Flake referenced a document that she received from El Paso County Dispatch, a copy of which she provided Trustee Coleman.  Trustee Coleman responded he had not seen the document prior and was not prepared to respond.  Trustee Flake stated she had asked for information from Larkspur regarding their response times and had not received the information and asked for Trustee Coleman’s assistance in obtaining the requested information.  It was Trustee Flake’s opinion that the Mayor should once again look into the situation and consider reinstating Tri-Lakes as the primary ambulance support for Palmer Lake. Mayor Parker cautioned that this item should have been listed as an agenda item, not as part of a committee report.

Trustee Girlando – Water

• Will be working closely with the Awake the Lake Committee after the holidays.
• Will schedule a Water Committee meeting to look into areas such as:

Infrastructure of the Town water system
Water rates changes – that rates should cover not just operations cost, but allow for money to be set aside for future infrastructure improvements.
Take a pro-active approach and be responsible for the major issue of water supply.

Trustee Miner – Economic and Community Development

• Highway 105 Streetscape report update.  Rob McDonald, PPACG, attended and recommended the town apply for the Colorado Safe to Schools Grant sponsored by CDOT.  Jeff Hulsman volunteered to prepare the grant.  Mayor Parker accepted Jeff’s assistance and asked that he be kept appraised of the progress in preparation.
• The Face of Palmer Lake photo contest has generated 38 entries.

Bob Miner – Fountain Creek Watershed – excused.

Awake the Lake – Jeff Hulsman

The committee is asking the town of file for junior storage rights on Palmer Lake and to schedule a meeting with water attorney Sperling.  He also asked for the information requested at a previous meeting regarding specific information regarding water usage from the various wells and structures within Palmer Lake water system.

Mayor Parker stated he would contact Roni Sperling and set the meeting date.  Attorney Gaddis stated that the information regarding water usage could be answered at that time, if Roni felt it was appropriate.

Staff

Trustee Finan asked for council approval to renew the contract with the Humane Society.

Trustee Finan made a motion to renew the contract with the Pikes Peak Humane Society, seconded by Trustee Miner.  Motion carried unanimously.

Item #5A:  IGA – Pikes Peak Regional Water Authority

Attorney Gaddis reviewed the final draft and gave his approval.  This is a transition from the Palmer Divide Water Group and their purpose is to look at long term renewalable water supply. 

Trustee Flake made a motion to authorize Mayor Parker to enter into the IGA for Pikes Peak Regional Water Authority, seconded by Trustee Girlando.  Motion carried unanimously.

Item #6:  Acceptance of Circle Road

Town ordinance requires the road to be maintained by the developer for 1 year. 

Trustee Allen made a motion to not accept the road, but to authorize road personnel to provide reasonable maintenance to test over the next year, seconded by Trustee Finan.  Motion carried unanimously.

It was determined that Clerk Gray could release the Land Use Permit submitted by Mr. Kunkle. 

Item #7: Acceptance – Audit 2005

Trustee Allen made a motion to Accept the 2005 Audit, seconded by Trustee Coleman.  Motion carried unanimously.

Copies of the Resolution/Ordinances 9 to 12 will be available within the 2007 Budget.

Item #8:  Resolution/Ordinance 9 – 2006 – Appropriating Additional Sums of Money.

Trustee Coleman made a motion to approve Resolution/Ordinance 9 – 2006 – Appropriating Additional Sums of Money, seconded by Trustee Miner.  Motion carried unanimously.

Item #9:  Resolution/Ordinance 10 – 2006 – Appropriating Additional Sums of Money.

Trustee Coleman made a motion to approve Resolution/Ordinance 10 – 2006 – Appropriating Additional Sums of Money, seconded by Trustee Finan.  Motion carried unanimously.

Item #10:  Resolution/Ordinance 11 – 2006 – Adopting Budget for Fiscal Year 2007.

Trustee Finan made a motion to approve Resolution/Ordinance 11 – 2006 – Adopting Budget for Fiscal Year 2007, seconded by Trustee Girlando.  Motion carried unanimously.

Item #11:  Resolution/Ordinance 12 – 2006 – Appropriating Sums of Money to Various Funds.

Trustee Finan made a motion to approve Resolution/Ordinance 12 – 2006 – Appropriating Sums of Money to Various funds, seconded by Trustee Coleman.  Motion carried unanimously.

Mayor Parker asked Clerk Gray to look into the reasoning why the budget is done by Resolution\Ordinance.

Item #12:  Public Input

Trustee Flake stated a small Park & Recreation meeting comprising Tim Wolken and Clerk Gray had been set for January 16 to start the process for including public input into a master plan.

Mayor Parker thanked all of the Trustees, Attorney Gaddis and the employees for another year of hard work and wished all a safe and happy holiday.

Trustee Finan made a motion to adjourn at 9:11 pm, seconded by Trustee Coleman.  Motion carried unanmously.

Approved as written or amended this 10th day of January, 2007.

Max Parker, Mayor
Della Gray, Town Clerk

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